North Caddo Medical Center
BOARD MEETING: Regular Meeting DATE: September 26, 2023 MEMBERS PRESENT: David Norman, Ronnie Festavan, Robert T. Green Jr., Michael W. Nation, Sr., Brenda Smith. MEMBERS ABSENT: Kenneth Cochran, Jennifer Fant, Mary Irvin, Pat White (arrived at 4:15 p.m.). TIME CALLED TO ORDER: 4:00 p.m. OTHERS PRESENT:David Jones, CEO, Dr. John Woods, Chief of Staff, Drew Burnham, Attorney, Dakota Robinson, CFO, Kourtney Tyson, Foundation Director, Mary Coil, Marketing Director, Britney Stringham, Administrative Assistant LOCATION: NCMC Café BOARD CHAIR: David Norman SECRETARY: David Jones I. CALLED TO ORDER – David Norman, Board Chair, called the meeting to order at 4:00 p.m. II. Invocation and Pledge of Allegiance – Brenda Smithoffered the Invocation and Ronnie Festavan led the group in the Pledge of Allegiance. III. Approval / Amend Agenda – David Norman stated we need a motion and a second to approve or amend the agenda. Robert Green made a motion to approve the agenda as presented. Ronnie Festavan seconded the motion. There was no discussion. The vote: Yeas: David Norman, Ronnie Festavan, Robert Green, Michael Nation, Brenda Smith. Nays: None. Absent: Kenneth Cochran, Jennifer Fant, Mary Irvin, Pat White. Abstained: None. The vote was unanimous in favor. IV. Community Comments – David Norman, Board Chair stated there was no one present requesting to make community comments. V. Minutes – Regular Meeting August 22, 2023 – David Norman stated we need a motion and a second to approve the minutes with discussion, if any, to follow. Michael Nation made a motion to approve the minutes of August 22, 2023 as presented. Robert Green seconded the motion. There was no discussion or corrections noted. The vote: Yeas: David Norman, Ronnie Festavan, Robert Green, Michael Nation, Brenda Smith. Nays: None. Absent: Kenneth Cochran, Jennifer Fant, Mary Irvin, Pat White. Abstained: None. The vote was unanimous in favor. VI. Foundation Report – Kourtney Tyson, Foundation Director, had to step out momentarily. David Jones stated the Foundation have some holiday events that they are prepping for and moving forward with. Some of the plans are similar to thosewe have done in the past such as memorials, etc. Upon return, Kourtney Tyson stated we have pretty much decided to do the same type of things we’ve been doing. Our Christmas Bingo Nightwill be November 30th. It will be at the Oil City Rotary Club, close to home. We are going to be doing our Christmas Bazaar Auction again which is our Christmas Tree and Christmas Wreath auction. That will start the week following Thanksgiving. Brenda Smith asked, did I see in last month’s minutes, are there tickets for that Bingo Night. Kourtney replied yes. We will start selling those soon. They will be $60 each which will includes 10 bingo games, and your meal. Also, Cupcakes for Cure is also going on. We start that on October 2nd. You can either contact Analyce Jeane, I have her phone number if anyone is interested, or you can purchase them in the Gift Shop here at the hospital. She does a great job with that project. This is her fourth year of doing Cupcakes for Cure with the Foundation. All the money that she raises goes towards the Foundation and the Mammography Department. This is a great cause. (Pat White arrived at 4:15 p.m.) VII. Chief of Staff Report – Dr. Woods stated everything in the hospital is going as expected. We are not having any issues or problems at this time. VIII. Old Business – 1) Update Building Projects: David Jones stated that we have things knocked down in the back on the old clinic building. We have some progress. They’ve ripped up part of the street and the parking lot so we’re going forward with that. They have gutted the inside of what will be the Medical Arts Building, a new Pharmacy, new Dental area and our new Community Education area as well. The Pharmacy at Blanchard has not had a whole lot of progress yet. David Jones said South Bossier project, we’ve actually started moving some dirt there getting things ready for the parking lot to be put in. Benton is finally moving forward. We are in the newer portion of the clinic and we can knock down the old part of the building and they are in the process of framing it up and getting it in the dry and once it’s done I think they’ve got a timeframe of early January to be done with that and it’s looking like right now they are still on schedule for that. Ronnie Festavan said you mentioned on our new building, the Medical Arts Building, and within that you named a couple of things. Do we have plans, and maybe I missed this and if I did I apologize, for some type of meeting area for community education, common area and that sort of thing for this hospital. David Jones replied within that building there will be an education area capable of seating 200 plus people and actually it can be subdivided into two smaller meeting areas as well. We are actually extending that building out several hundred square feet. Dakota stated there are 500 to 700 square feet. David Jones stated it is towards the Fire Station and that’s where the education area will be and that’s where the USDA grant to build that portion of the building. Ronnie Festavan said that I’ve been getting several notifications from the town that the town was interested in a community education building. The reason I raised that, I was trying to think of some way that we could possibly link our hospital into that type of activity because they are always asking me do you have a place that several, maybe 100 people could meet, and we could teach classes in nutrition, health and nutrition, dental health, mental health, anything like that and so we’ve been working with Walmart to try to come up with possibly a grant to build something like that. Then I heard you mention this once before and I said wouldn’t that be great if we could incorporate our hospital into a community education building and it’s my understanding. We all understand and realize the need for that, especially when you talk about nutritional hub, nutritional eating well, is directly related to good health. David Jones said we certainly like to be the hub for something like that. Ronnie Festavan said that’s a great vision of the future for this hospital and to link this town and all the surrounding towns, which are what we call our northwest Louisiana community here. Thank you. David Norman asked if there were any other comments. There were none. IX. Review August 2023 Statistics and Financials – 1) Statistics: Dakota Robinson, CFO, stated statistics still look very similar for the past two months. He gave a review of the August statistics. Discussion followed. 2) Financials: Dakota Robinson, CFO, gave a financial review for August 2023. In the Financial Analysis Dakota reported the Cash Balance increased slightly and total revenue increased from July. The budget looks great and clinic numbers saw good increases. There were no questions or comments. David Norman said if there are no questions or discussion I would entertain a motion and a second to approve the Statistical and Financial reports as presented. Ronnie Festavan made a motion to approve the Statistical and Financial reports as presented. Michael Nation seconded the motion. The vote: Yeas: David Norman, Ronnie Festavan, Robert Green, Michael Nation, Brenda Smith, Pat White. Nays: None. Absent: Kenneth Cochran, Jennifer Fant, Mary Irvin. Abstained: None. The vote was unanimous in favor to approve the Statistical and Financial Reports as presented. X. New Business – David Jones reported there is no new business at this time. XI. Administrative Report – David Jones stated I have a couple of quick things. Dakota and I attended a conference last week in Las Vegas for our GPO, Vizient and discovered a few things that could be financially helpful for the future. We do have quite a large contingent at a conference this week where Mr. Cochran is at. We have a Critical Access Hospital Conference, the National one going on at the same time as the Rural Health Clinic conference is going on in Kansas City. I think we have 6 total there. The conference, subject wise, looked very good. That’s it for Administrative Reports. XII. Medical Staff Recommendations – September 2023 Medical Staff Recommendations were presented by Dakota Robinson for Board approval. MEDICAL STAFF APPOINTMENTS: 1) Derek Dyess, M.D. – Requests Provisional Privileges in the field of Radiology for the period of September 26, 2023 through September 30, 2024. MEDICAL STAFF REAPPOINTMENT: 1) Shailendri Philip, M.D. – Requests Courtesy Privileges in the field of Radiology for the period of September 26, 2023 through September 30, 2025. 2) Jonathan Lee, M.D. – Requests Active Privileges in the field of Radiology for the period of September 26, 2023 through September 30, 2025. 3) Clifton Coffman, M.D. – Requests Courtesy Privileges in the field of Radiology for the period of September 26, 2023 through September 30, 2024. 4) Vivek Khare, M.D. – Requests Courtesy Privileges in the field of Radiology for the period of September 26, 2023 through September 30, 2025. ADVANCE PRACTICE PROFESSIONALS APPOINTMENTS/REAPPOINTMENT: None. EXTENSION REQUEST: None. VOLUNTARY RESIGNATIONS: None. David Norman said I would entertain a motion and a second to approve the Medical Staff recommendations. Brenda Smith made a motion to approve the (1) Medical Staff appointment and (4) Medical Staff Reappointments as presented. Robert Green seconded the motion. The vote: Yeas: David Norman, Ronnie Festavan, Robert Green, Michael Nation, Brenda Smith, Pat White. Nays: None. Absent: Kenneth Cochran, Jennifer Fant, Mary Irvin. Abstained: None. The vote was unanimous in favor to approve the Medical Staff recommendations as presented. XIII. Executive Session: David Norman stated we do not have a need to enter into Executive Session for discussion. XIV. Adjourn –There being no further business David Norman said I would entertain a motion to adjourn. Robert Green made a motion to adjourn. Michael Nation seconded the motion. The vote: Yeas:David Norman, Ronnie Festavan, Robert Green, Michael Nation, Brenda Smith, Pat White. Nays: None. Absent: Kenneth Cochran, Jennifer Fant, Mary Irvin. Abstained: None. The vote was unanimous in favor to adjourn the meeting. The meeting adjourned at 4:43 p.m.
North Caddo Hospital Service District
North Caddo Medical Center
Vivian, Louisiana
David C. Jones, Secretary
Reg Bd Mtg 09/26/2023