North Caddo Medical Center
BOARD MEETING: Regular Meeting DATE: May 23, 2023 MEMBERS PRESENT:David Norman, Kenneth Cochran, Jennifer Fant, Robert T. Green, Jr., Michael W. Nation, Sr., Brenda Smith, Pat White. MEMBERS ABSENT: Ronnie Festavan, (arrived at 4:54 p.m.) Mary Irvin TIME CALLED TO ORDER: 4:02 p.m. OTHERS PRESENT: David Jones, CEO, Drew Burnham, Attorney, Dr. John Woods, Chief of Staff, Brent Leonard, NCMC Controller, Stacy Alexander, RN, CNO, Foundation Britney Stringham, Administrative Assistant LOCATION: NCMC Extended Services Building Board Chair: David Norman SECRETARY: David Jones I. CALLED TO ORDER – David Norman, Board Chair called the meeting to order at 4:02 p.m. II. Invocation and Pledge of Allegiance – Robert Greenoffered the Invocation and Brenda Smith led the group in the Pledge of Allegiance. III. Approval / Amend Agenda – David Norman stated we need a motion and a second to approveor amend the agenda. Brenda Smith made a motion to amend the agenda to table Item #5. We are not ready for it yet. Pat White seconded the motion. There was no discussion. The vote: Yeas: David Norman, Kenneth Cochran, Pat White, Jennifer Fant, Brenda Smith, MichaelNation. Nays: none. Absent: Ronnie Festavan, Mary Irvin. Abstained: None. The vote was unanimous in favor. IV. Community Comments – David Norman, Board Chair stated there was no one present requesting to make community comments. V. Minutes – Regular Meeting April 25, 2023 – David Norman stated we need a motion and a second to approve the minutes with discussion, if any, to follow. Pat White made a motion to approve the minutes of April 25, 2022 as presented. Robert Green seconded the motion. There was no discussion or corrections noted. The vote: Yeas: David Norman, Kenneth Cochran, Pat White, Jennifer Fant, Brenda Smith, Michael Nation. Nays: none. Absent: Ronnie Festavan, Mary Irvin. Abstained: None. The vote was unanimous in favor. VI. Foundation Report – David Jones, Administrator / CEO, stated that the Foundation Director was unable to attend the meeting tonight. It is my pleasure to announce that they received a fairly large check this past week. First Guaranty Bank gave our Foundation a $50,000 donation last week. David Jones asked Stacy Alexander, Foundation Vice-Chairwoman, if she knew where we were with the raffle. Stacy replied we are still in the process of getting our license from the Gaming Commission. Robert Green asked how much the tickets are. Stacy Alexander replied the tickets are $100 each and only 1,000 will be sold. Stacy stated the prizes are $25,000, $10,000, $5,000, $2,500 and there’s an early bird for $1,500. David Jones said it went very well last time. Robert Green asked who do you get the tickets from. Stacy replied we are waiting for the Gaming Commission to approve everything and then we will start selling. VII. Chief of Staff Report – Dr. John Woods said the only thing going on is we got a set of Residents graduating and then a couple of new ones coming in next month. We will start the process all over again. Brenda Smith said I would like to request the new Residents to come to the Board meeting so we can meet them. David Norman thanked Dr. Woods. VIII. Old Business – 1) Update Building Projects: David Jones said an update on our building projects, I’m very pleased to announce that the Benton project is definitely underway. I really have a lot of confidence, unless we just get the craziest weather ever, that we have a strong chance of being done with that by December of this year. That project is a year and a half over schedule right now. The South Bossier project, we were hoping to come to you today to get the parking lot site approved. It looks like we are going to have to advertise that for bids and go from there to see what we can do. The purchase of the extension of the land in Blanchard is complete. Brenda Smith asked if they will use the same driveway that is there for the clinic. David Jones replied for now yes. Any questions on any of that? There were none. 2) North Market Land Declared Surplus: David Jones stated I will give a quick update. We do have a For Sale out in front of the property right now. Pat White said it is growing up there so much it’s just demand everywhere. David Jones replied, yes ma’am. That’s the hope anyway. IX. Review April 2023 Statistics and Financials – 1) Statistics: Brent Leonard, NCMC Controller stated as a whole, you are not going to see anything that really catches your eye. Statistical analysis followed. Are there any questions? There were none. 2) Financials: Brent Leonard stated looking at the Balance Sheet you will see a slight decrease in Cash from the previous month. Looking at our Balance Sheet you can see Days Cash on Hand 153 in April so a slight decrease from March of 159. Financial discussion followed. Are there any questions? There were none. David Norman said if there are no questions or discussion I would entertain a motion and a second to approve the Statistical and Financial reports as presented. Pat White made a motion to approve the Statistical and Financial reports as presented. Kenneth Cochran seconded the motion. The vote: Yeas: Pat White, Robert Green, Michael Nation, David Norman, Kenneth Cochran, Brenda Smith, Jennifer Fant. Nays: None. Absent: Ronnie Festavan, Mary Irvin. Abstained: None. The vote was unanimous in favor of approving the April 30, 2023 Statistical and Financial report as presented. David Jones said he would like to say a quick well done to our Controller who took over for our CFO. He did an excellent job. Brent Leonard said thank you. X. New Business – 1) Resolution #4 – Adopt Ambulance Millage Rate of 4.77 – David Jones noted that this item is something we do every year is to adopt the millage rate of 4.77. We do it in the form of a Resolution which is #4 of 2023. If I can get a motion and a second I will answer any questions that you may have. Kenneth Cochran made a motion of approve Resolution #4 – 2023 to adopt the Ambulance Millage Rate of 4.77 as presented. Brenda Smith seconded the motion. There was no discussion. The vote: Yeas: Pat White, Robert Green, Michael Nation, David Norman, Kenneth Cochran, Brenda Smith, Jennifer Fant. Nays: None. Absent: Ronnie Festavan, Mary Irvin. Abstained: None. The vote was unanimous in favor of Resolution #4 – 2023 to adopt the Ambulance Millage Rate of 4.77. 2) Surplus List – David Jones said we have a Surplus List that needs approval for advertisement. There is a copy in the Board Effect. It is basically equipment that we do not use here anymore. I need a motion and a second. Michael Nation made a motion to declare the list of submitted as Surplus Equipment to be advertised. Jennifer Fant seconded the motion. The vote: Yeas: Pat White, Robert Green, Michael Nation, David Norman, Kenneth Cochran, Brenda Smith, Jennifer Fant. Nays: None. Absent: Ronnie Festavan, Mary Irvin. Abstained: None. The vote was unanimous in favor of declaring the list as surplus equipment to be advertised in the newspaper. 3) Draft Budget Fiscal Year 2024: Brent Leonard stated I am going to give a brief overview of the budgeted Income Statement. In the library of the Board members Board Effect is a full budget by department that you can go through and see every line item that makes up a department. What I’m going to show you is basically a total of expenses of revenue associated with the department where you will be able to dig in a little bit more and see the line items and what we are budgeting for those. Budget discussion followed. David Norman asked if anyone needed a hard copy. Robert Green said I would like to have a hard copy. David Jones said we will get you and anyone else a hard copy. 4) Medical Arts Building: David Jones said the Medical Arts Building / Annex Building/ Extended Services Building over here, we opened the bids for it last Friday and we have a winning bid for Thrash Construction Services. If I could have a motion and a second I will talk a little more and answer and questions you may have. Robert Green made a motion to approve the bid from Thrash Construction for the Medical Arts Building. Pat White seconded the motion. One caveat, this is a USDA involved project so things will not be as fast as the Blanchard Clinic. Everything has to be preapproved and blessed by the USDA before you go forward with anything. (Ronnie Festavan arrived at 4:54 p.m.) We were extremely happy with the bid. Kenneth Cochran said would you say that this project are accomplishing a lot of good things all under one project. David Jones replied absolutely. There was no other questions or discussion. David Norman said we need a vote on the Medical Arts Building contract as presented. The vote: Yeas: Pat White, Robert Green, Michael Nation, David Norman, Kenneth Cochran, Brenda Smith, Jennifer Fant, Ronnie Festavan. Nays: None. Absent: Mary Irvin. Abstained: None. The vote was unanimous in favor of approving the Medical Arts Building contract to Thrash Construction Services bid as presented. XI. Administrative Report: David Jones stated I kind of wanted to go over our Hospital Week about two weeks ago. Another crazy week that I’m very happy to say there were no injuries or anything negative to report. We had things like a pie throwing in the face contest that our Chief Nursing Officer and Chief Financial Officer were a party to first hand. Stacy spoke up and said I got all of Junior and Dakota’s. Dakota was a great sport about it. It was just a good time all the way around. We had probably the most competitive corn-hole finale in the history of North Caddo Medical Center. We had kind of a round robin kind of tournament throughout the week the championship was the last day of the week. It went down to a battle royal and it was impressive to watch. Our Controller actually, shockingly, maybe to myself, maybe not to him, but is the first ever hula hoop North Caddo Medical Center winner. He was a probably 50 to 1 going into it but came out the champion. I don’t know what to say about that. Brent spoke up and said it only took 5 seconds. It was great weather. XII. Medical Staff Recommendations – May 2023 Medical Staff Recommendations were presented by Brent Leonard for Board approval. MEDICAL STAFF APPOINTMENTS: 1.) John Chang, M.D. – Requests Provisional Privileges in the field of Radiology for the period of May 23, 2023 through May 30, 2024. MEDICAL STAFF REAPPOINTMENT: 1.) Joshua Morais, M.D. – Requests Courtesy Privileges in the field of Radiology for the period of May 23, 2023 through April 30, 2025. 2.) Catherine Sharpe, M.D. – Requests Active Privileges in the field of Family Medicine/OB/GYN for the period of May 23, 2023 through April 30, 2025. 3.) Teresa McQueen, M.D. – Requests Courtesy Privileges in the field of Radiology for the period of May 23, 2023 through August 30, 2025. 4.) Steven Edson, M.D. – Request Courtesy Privileges in the field of Radiology for the period of May 23, 2023 through April 30, 2025. 5.)Jill Ferguson, M.D. – Requests Courtesy Privileges in the field of Pathology for the period of May 23, 2023 through January 31, 2025. 6.) William Liles, M.D. – Requests Courtesy Privileges in the field of Pathology for the period of May 23, 2023 through July 31, 2024. 7.)Sijo Joseph, M.D. – Requests Courtesy Privileges in the field of Radiology for the period of May 23, 2023 through October 30/2025. 8.) Donald Majeste, M.D. – Request Courtesy Privileges in the field of Radiology for the period of May 23, 2023 through January 30, 2025. ADVANCE PRACTICE PROFESSIONALS APPOINTMENTS/REAPPOINTMENT: 1.) Summer Robin, NP – Requests Affiliated Privileges in the field Family Medicine for the period of May 23, 2023 through May 30, 2024. EXTENSION REQUEST: 1.) Samreena Sara, M.D. Requests extension for 30 days upon completion of her reappointment application. 2.)Mansour Mirfakhraee, M.D Requests extension for 30 days upon completion of his reappointment application. 3.) Cornelius Bos, M.D Requests extension for 30 days upon completion of his reappointment application. VOLUNTARY RESIGNATIONS: 1.) David Caltrider, M.D. – Voluntary resigns his Privileges in the field of Emergency Medicine effective 05/01/2023. 2.) Brian Benson, M.D. – Voluntary resigns his Privileges in the field of Emergency Medicine effective 05/31/2023. David Norman said I would entertain a motion and a second to approve the Medical Staff recommendations. Robert Green made a motion to approve the (1) Medical Staff Appointment, (8) Medical Staff Reappointments, (1) Advance Practice Professional Reappointment, (3) Extension Requests, (2) Voluntary Resignations. Pat White seconded the motion. The vote: Yeas: Pat White, Robert Green, Michael Nation, David Norman, Kenneth Cochran, Brenda Smith, Jennifer Fant, Ronnie Festavan. Nays: None. Absent: Mary Irvin. Abstained: None. The vote was unanimous in favor of approving the Medical Staff recommendations as presented. XIII. Executive Session: David Norman stated we do not have a need to enter into Executive Session for discussion. XIV. Adjourn – There being no further business Robert Green made a motion to adjourn. Brenda Smith seconded the motion. The vote: Yeas: Pat White, Robert Green, Michael Nation, David Norman, Kenneth Cochran, Brenda Smith, Jennifer Fant, Ronnie Festavan. Nays: None. Absent: Mary Irvin. Abstained: None. The vote was unanimous in favor to adjourn the meeting. The meeting adjourned at 5:05 p.m.
North Caddo Hospital Service District
North Caddo Medical Center
Vivian, Louisiana
___________________________
David C. Jones, Secretary
Reg Bd Mtg 05/23/2023