North Caddo Medical Center

BOARD MEETING:  Regular Meeting   DATE:  March 26, 2024    MEMBERS PRESENT: David Norman, Kenneth Cochran, Jennifer Fant, Robert T. Green, Jr., Michael W. Nation, Sr., Brenda Smith, Thomas Tebbe.   MEMBERS ABSENT: Mary Irvin, (arrived at 4:03 p.m.)  TIME CALLED TO ORDER: 4:00 p.m.   OTHERS PRESENT: David Jones, CEO, Drew Burnham, Attorney, Dakota Robinson, CFO, Brent Leonard, NCMC Controller,  Dr. John Woods, Chief of Staff,  Kourtney Tyson, Foundation Director, Stacy Alexander, Chief Nursing Officer/Foundation Vice-Chair, Britney Stringham, Administrative Assistant, Amber Moore, Clinic Revenue Cycle Manager, Toni Thompkins, Medical Records Director.   LOCATION: NCMC Multipurpose Room (Second Floor) BOARD CHAIR: David Norman   SECRETARY: David Jones   I.  CALLED TO ORDER – David Norman, Board Chair, called the meeting to order at 4:01 p.m.     II. Invocation and Pledge of AllegianceThomas Tebbe offered the Invocation and Robert Green led the group in the Pledge of Allegiance. III. Approval / Amend Agenda – David Norman stated we need a motion and a second to approve the agenda. Robert Green made a motion to approve the agenda. Michael Nation seconded the motion. There was no discussion. The vote: Yeas: David Norman, Kenneth Cochran, Jennifer Fant, Robert Green, Michael Nation, Brenda Smith, Thomas Tebbe. Nays: None.  Absent: Mary Irvin. Abstain: None.  The vote was unanimous in favor to approve the agenda as presented.  (Mary Irvin arrived at 4:03 p.m.)   IV. Community Comments – David Norman. Board Chair, stated there was no one present requesting to make community comments.  V. Minutes – Regular Meeting February 27, 2024:  David Norman stated we need a motion and a second to approve the minutes with discussion, if any, to follow. Brenda Smith made a motion to approve the minutes of February 27, 2024 as presented. Jennifer Fant seconded the motion. There was no discussion or corrections noted. The vote: Yeas: David Norman, Kenneth Cochran, Jennifer Fant, Robert Green,  Mary Irvin, Michael Nation, Brenda Smith, Thomas Tebbe.  Nays: None.  Absent: None.  Abstain: None.  The vote was unanimous in favor to approve the February 27, 2024 minutes as presented. VI. Foundation Report – Kourtney Tyson, Foundation Director, stated we had a really successful new hire this last month. I had six new employees sign up for payroll deduction. I was really excited about that. I was really appreciative of them. This month we had two of our Foundation Board members who had served their two threeyear terms. March was their last meeting. We have one person that has accepted the invitation to be on our Foundation Board and she will be joining us next month and we are working on a second one to fill that other position. Thank you. David Jones spoke up and said we are, also, very appreciative of our Foundation Director who is celebrating a birthday today!    VII. Chief of Staff Report – Dr. John Woods, Chief of Staff, stated probably the biggest thing that’s happened is that we completed our match. We have three new Residents that will be starting about a year from now. Besides that, everything is going well. David Norman thanked Dr. Woods.  VIII. Old Business – 1) Update Building Projects: David Jones said we are slowly decreasing the amount. Benton will be completely off and done because as of last Monday we went through the final inspection by LDH and all the rooms are now available to see patients.  South Bossier – South Bossier opened for business last Monday. We saw patients all last week and we are quickly approaching the 100patient mark. They saw 24 on Friday. Blanchard Community Rx – This building is flying along. Dakota and I went in last week and I was really kind of surprised how far it actually is even though they’ve been telling us that it will probably be late in April that this building will be done. The parking lot is a different matter.  Medical Arts Building –It is coming along. The parking lot still remains undone as far as the new area in between where South Avenue was. Dakota said they said maybe tomorrow they will begin on that. The visual shows a walk-thru when you first come in the door, walk you through the new Board Room, then they walk you through the new Community/Education area of this as well. Dakota said the start of the video is in the foyer. We have to remember the large portion of this project that will center in on this is the Multipurpose Room funded by the USDA. We are planning the same motif as the hospital. David Jones said they are still saying a completion date of July. It’s coming along. David Norman said if all goes well we possibly will have a Board Retreat there.   IX. Review February 2024 Statistics and Financials – 1) Statistics:  Brent Leonard, NCMC Controller, stated overall the month of February was a pretty good month for us. You’re not going to see any big outliers. We actually do have a few increases in a few areas, you’ll see a lot of flat grass; not many going in a bad direction, so that’s a good thing.  Brent gave an overview of the February 2024 statistics with discussion to follow.   2) Financials: Dakota Robinson, CFO, noted we will talk about a few things. We’ll hit on how the construction projects have impacted the financials, we’ll look at the budget and how well that looks going through eight months and some of the areas that we want to keep some eyes on as we proceed out through the rest of the year.  The Financial Analysis review followed.  Dakota asked if there were any questions on the financial statements. There were none. David Norman said if there are no questions or discussion, I would entertain a motion and a second to approve the Statistical and Financial Reports as presented. Robert Green made a motion to approve the Statistical and Financial reports as presented. Michael Nation seconded the motion. The vote:  Yeas: David Norman, Kenneth Cochran, Jennifer Fant, Robert Green,  Mary Irvin, Michael Nation, Brenda Smith, Thomas Tebbe.  Nays: None.  Absent: None.  Abstain: None.  The vote was unanimous in favor to approve the February 2024 Statistical and Financial Reports as presented.   X. New Business – 1) Purchase of Ambulance Remount: David Jones stated we have two items on the agenda for new business. I was hoping to have the first one for last month but we finally got all our ducks in a row. I would like to get a motion and a second for the purchase of a new ambulance remount, I will go into detail. Mary Irvin made a motion to approve the purchase of a new ambulance remount in the amount presented. Brenda Smith seconded the motion. David Jones stated the chassis is being purchased on a state contract and we are going through Claude De Beaux. It doesn’t have to be bid out because we’re going on state contract and the box itself doesn’t have to be bid out because it’s a service and it’s not an actual purchase. David Jones asked if there were any questions. There were none. David Norman called for a vote. The vote: Yeas: David Norman, Kenneth Cochran, Jennifer Fant, Robert Green,  Mary Irvin, Michael Nation, Brenda Smith, Thomas Tebbe.  Nays: None.  Absent: None.  Abstain: None.  The vote was unanimous in favor to approve the purchase of the ambulance remount as presented.  2) Purchase of Software for Lung Cancer Screenings: David Jones said we have been working on this and this is something the Board approved months ago. It’s not the software that actually does the lung cancer screenings but to actually do the screenings themselves, you have to have software that tracks all the patients being done. This piece of software will cost $55,928, but that includes a $20,000 onetime purchase, so annually it will be somewhere around $35,928. If I can get a motion and a second I’ll answer any questions or talk a little more on it. Robert Green made a motion to approve the purchase of the software for the Lung Cancer Screenings as presented. Michael Nation seconded the motion. Discussion followed. Robert Green asked if this was new to us. David Jones replied yes sir it will be. David Norman called for a vote. The vote: Yeas: David Norman, Kenneth Cochran, Jennifer Fant, Robert Green,  Mary Irvin, Michael Nation, Brenda Smith, Thomas Tebbe.  Nays: None.  Absent: None.  Abstain: None.  The vote was unanimous in favor to approve the purchase of the software for Lung Cancer Screenings as presented. Jennifer Fant asked when will it be up and running. David Jones said that is a good question Ms. Fant. I wish I could say tomorrow but we’ve got to get training on the software, we’ve got it all set up, got to get it lined up for the training on the software. As soon as humanly possible. I would imagine it would be at least another 30 days.  XI. Administrative Report – David Jones said a couple of quick things. One, it’s actually that time of the year we’re starting to plan for our Hospital Week activities. We are in the planning stage of the Grand Opening for our South Bossier Clinic.  We wanted to try to do it while school was in. It doesn’t look like, from a weather standpoint, because we do want to do something outdoors. We do have a large piece of property there and we want something outdoors. We’re starting to have to push it into the summer. For the most part we’ve come to an agreement to do it at the beginning of the school year kind of like we did with Community Rx here. We’ll probably do some shots there, do somehealth screens, quite a few jumpies, do a little bit of grilling and try to get some things together for some free backpacks for the kids. As time goes on we’ll have more detail on that. In the back we have our junior leadership team members, Amber Moore, Clinic Revenue Cycle Manager,Toni Tompkins, Medical Records Director and Mr. Leonard, NCMC Controller; three of our star junior leadership team members. Dakota is going on vacation during the May Board meeting so Toni is going to do the Stats for us and Brent will do the Financials. I’ve said it before, we’ve got a strong group of junior leaders in there. These three are three of the best that we have here. I would put these three up against anyone, anywhere in the area. We are very blessed by God to have these three here and I look forward to a lot of very big things out of the three of them for the future. That’s all I have for the Administrative Report.   XII. Medical Staff Recommendations – March Medical Staff Recommendations were presented by Dakota Robinson for Board approval.  MEDICAL STAFF APPOINTMENTS: None.  MEDICAL STAFF REAPPOINTMENT: 1) Brent Boudreaux, M.D. – Requests Courtesy Privileges in the field of Radiology for the period of March 26, 2024 through March 31, 2026. 2) Heather Bracey M.D. – Requests Courtesy Privileges in the field of Radiology for the period of March 26, 2024 through March 31, 2026.   3) Korey Burgin, M.D. – Requests Courtesy Privileges in the field of Radiology for the period of March 26, 2024 through March 31, 2026.  4) Adam Sciuk, M.D. –Requests Courtesy Privileges in the field of Radiology for the period of March 26, 2024 through March 31, 2026.   5) Nicole McCommon, M.D. – Requests Active Privileges in the field of Family Medicine for the period of March 26, 2024 through March 31, 2026.   6) John Woods, M.D. – Requests Active Privileges in the field of Emergency Medicine for the field of March 26, 2024 through March 31, 2026.   7) Albert Krause, M.D. – Request Active Privileges in the field of Cardiology for the period of March 26, 2024 through March 31, 2026.   8) Robert Williams, M.D. – Requests Courtesy Privileges in the field of Pathology for the period of March 26, 2024 through March 31, 2026.   9) Robert Vanderburg, M.D. – Requests Courtesy Privileges in the field of Radiology for the period of March 26, 2024 through September 30, 2026.  ADVANCE PRACTICE PROFESSIONALS APPOINTMENTS/REAPPOINTMENT: 1) Alicia Lowery, FNP Request Affiliated Privileges in the field of Hematology/Oncology for the period of March 26, 2024 through March 31, 2026. EXTENSION REQUEST: None. VOLUNTARY RESIGNATIONS: None.  David Norman said I would entertain a motion and a second to approve the Medical Staff recommendations.  Robert Green made a motion to approve the (9) Medical Staff reappointments, (1) Advance Practice Professional Appointment/Reappointment.   Mary Irvin seconded the motion.  The vote: Yeas: David Norman, Kenneth Cochran, Jennifer Fant, Robert Green,  Mary Irvin, Michael Nation, Brenda Smith, Thomas Tebbe.  Nays: None.  Absent: None.  Abstain: None.  The vote was unanimous in favor to approve the March Medical Staff Recommendations as presented. XIII. Executive Session – David Norman stated we need to enter into a brief Executive Session for the purpose of Strategic Planning. I would entertain a motion and a second. Robert Green made a motion to enter into Executive Session. Kenneth Cochran seconded the motion. The vote: Yeas: David Norman, Kenneth Cochran, Jennifer Fant, Robert Green, Mary Irvin, Michael Nation, Brenda Smith, Thomas Tebbe.   Nays: None.  Absent: None. Abstain: None.  The vote was unanimous in favor to enter into Executive Session. The Executive Session was entered into. No action was taken during the Executive Session. Robert Green made a motion to enter back into regular session. Thomas Tebbe seconded the motion. The vote: Yeas: David Norman, Kenneth Cochran, Jennifer Fant, Robert Green, Mary Irvin, Michael Nation, Brenda Smith, Thomas Tebbe.  Nays: None.  Absent: None. Abstain: None.  The motion passed by unanimous vote to enter back into regular session. David Norman stated we are now back in our regular Board session.    XIV. Adjourn – There being no further business David Norman said I would entertain a motion to adjourn. Robert Green made a motion to adjourn. Brenda Smith seconded the motion.  The vote: Yeas: David Norman, Kenneth Cochran, Jennifer Fant, Robert Green, Mary Irvin, Michael Nation, Brenda Smith, Thomas Tebbe.   Nays: None.  Absent: None.  Abstain: None.  The vote was unanimous in favor to adjourn the meeting. The meeting adjourned at 5:50 p.m.

North Caddo Hospital Service District

North Caddo Medical Center

Vivian, Louisiana

________________________________

David C. Jones, Secretary

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Bd Mtg 03/26/2024

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