BOARD MEETING:  Regular Meeting   DATE:  February 27, 2024    MEMBERS PRESENT: David Norman, Kenneth Cochran, Jennifer Fant, Michael W. Nation, Sr., Brenda Smith. MEMBERS ABSENT: Robert T. Green, Jr., Mary Irvin, (arrived at 4:04 p.m.)  Thomas Tebbe.  TIME CALLED TO ORDER: 4:01 p.m.   OTHERS PRESENT: David Jones, CEO, Drew Burnham, Attorney, Dakota Robinson, CFO, Brent Leonard, NCMC Controller,  Dr. John Woods, Chief of Staff,  Kourtney Tyson, Foundation Director, Britney Stringham, Administrative Assistant, Shade Attaway, Case Manager.   LOCATION:  NCMC Multipurpose Room (Second Floor) BOARD CHAIR: David Norman   SECRETARY:  David Jones   I.  CALLED TO ORDER – David Norman, Board Chair, called the meeting to order at 4:01 p.m.     II. Invocation and Pledge of Allegiance – Michael Nation offered the Invocation and Kenneth Cochran led the group in the Pledge of Allegiance. III. Approval / Amend Agenda – David Norman stated we need a motion and a second to approve the agenda. Kenneth Cochran made a motion to approve the agenda. Brenda Smith seconded the motion. There was no discussion. The vote: Yeas: David Norman, Kenneth Cochran, Jennifer Fant, Michael Nation, Brenda Smith. Nays: None.  Absent: Robert Green, Mary Irvin, Thomas Tebbe. Abstain: None.  The vote was unanimous in favor to approve the agenda as presented.  IV. Community Comments – David Norman. Board Chair, stated there was no one present requesting to make community comments.  V. Minutes – Regular Meeting January 23, 2024:  David Norman stated we need a motion and a second to approve the minutes with discussion, if any, to follow. Brenda Smith made a motion to approve the minutes of January 23, 2024 as presented. Michael Nation seconded the motion. There was no discussion or corrections noted. The vote: Yeas: David Norman, Kenneth Cochran, Jennifer Fant, Michael Nation, Brenda Smith.   Nays: None.  Absent: Robert Green, Mary Irvin, Thomas Tebbe. Abstain: None.  The vote was unanimous in favor to approve the minutes of January 23, 2024 as presented.  VI. Foundation Report – Kourtney Tyson, Foundation Director, stated we don’t have too much to report on this month. We are working on getting together with our Radiology Department and our Mammography Department to use those allocated funds for our Mammography that we raised through Cupcakes for the Cure in the month of October. (Mary Irvin arrived at 4:04 p.m.) We are working on a couple of new little things for that. Also, the Gala, we are going full force on that. It will be August 24th at the Horseshoe Casino. You are invited. When ticket purchasing and sponsorship forms come out everybody will get a copy of that. That’s all I have today. Thank you. David Norman thanked Kourtney for her report.   VII. Chief of Staff Report – Dr. John Woods, Chief of Staff, had to leave momentarily but will be back. Upon return Dr. Woods said everything is still going good. It’s still flu season. We are still seeing lots of flu. VIII. Old Business – 1) Update Building Projects: Benton Medical – David Jones stated I appreciated everybody that came to the open house in Benton. We finally got an end inspection date of March 18th from LDH. We are very grateful that it is finally complete. I don’t know how many of you got to speak to the ones that went, but our Junior Leadership Team, basically, was there working along with a few of the staff there at Benton. We have one of our members of that team I invited to come to the Board meeting today. We have Ms. Shade Attaway who is here and she has been doing Case Management for us since Ms. Jeannie stepped back from that arena. She’s been doing a great job for us. David Jones said next we have South Bossier – We have actually progressed really even from the picture presented. We are trying to get the parking lot striped as of now with the handicap areas done and the rail that goes into the front of the building. Once that’s done the Fire Marshall will come and inspect and then we’ll get the Office of Public Health in there. We will start it up which is a typical process, you have to be up and running and seeing patients before you can apply to become a provider based rural health clinic. That’s the process there. We don’t exactly know how long that’s going to take.  I think we are still waiting on Medicaid approval as well, so maybe it will be a couple of weeks or could be a month and a half. There’s really no definitive date I can give you on when it will be ready. Once we get the Fire Marshall approved then actually LDH is kind of lined out, we’ll start trying to pick a day for a grand opening event there as well. We are getting there.  Blanchard Community Rx – The Blanchard Pharmacy building is flying. The building is coming along very nicely and I don’t know if any of you have been able to see it but it blends well with the clinic. It looks like a little medical complex.  Medical Arts Building – I told the Finance Committee that we’ve got our wood there for the frame. We have to pour that section on the south side of the building which is the extension of that meeting room. That’s got to be poured first, which we think should happen this week, maybe Thursday or Friday.    IX. Review January 2024 Statistics and Financials – 1) Statistics:  Brent Leonard, NCMC Controller, stated January statistics overall a good month for us as we’ll see across a lot of different departments, inpatient a strong month. We are going to see a lot of the graphs trending in the right direction and same thing with a lot of our outpatient services and even clinics, even with some closures due to some storms. We did see some good things in the clinics. Brent gave an overview of the January 2024 statistics with discussion to follow.    2) Financials: Dakota Robinson, CFO, noted obviously as we looked through the statistics we saw some really good numbers and just a few areas that were impacted by the weather. We’ll talk about the constructions projects a little bit and how that’s shaping up with the budget and the cash on hand and some of the items that we’ve looked at here recently including the Health, Dental and Life Insurance and how that’s affecting the financial statements. The Financial Analysis review followed. Dakota asked if there were any questions on the financial statements. There were none.   David Norman said if there are no questions or discussion, I would entertain a motion and a second to approve the Statistical and Financial Reports as presented. Michael Nation made a motion to approve the Statistical and Financial reports as presented. Kenneth Cochran seconded the motion. The vote: Yeas: David Norman, Kenneth Cochran, Jennifer Fant, Mary Irvin, Michael Nation, Brenda Smith.   Nays: None.  Absent: Robert Green, Thomas Tebbe. Abstain: None.  The vote was unanimous in favor to approve the January 2024 Statistical and Financial Reports for January 2024 as presented. X. New Business – 1) Purchase of Ambulance Remount:   David Jones stated the new business doesn’t need a motion or anything. I’m just going to report on it. I had hoped to have some things to bring to the Board to get approved. As you can recall, hopefully, in 2022 was the last time we actually revamped our fleet. We have four ambulances. Two of them are primary units. One is housed here in Vivian and the other one is in Oil City in for District 7. Those are 2021 and 2022 models. Our older two are 2015 and 2016 models. The 2015 box is a very good box so we are in the process of getting the financial arrangements together to remount that unit.  David Jones said they used to run somewhere around $140,000 to $180,000 for a new unit and a remount about $110,000 to $120,000 but new units are now slightly over $300,000. This remount will be somewhere around the $180,000 range for the remount.  Brenda Smith asked if that’s on the 2015 model. David Jones replied yes, that correct. So the 2016 will then, I guess, revert back to our football games, race track unit. Then the 2021 will be our transport truck back and forth. We will have three units that are fairly new.  David Jones said that is it for new business.  XI. Administrative Report – David Jones said the month has kind of flown by and it’s crazy to think it will be March by Friday of this week. Once again, the weather tried to shut us down, but our outpatient services do suffer whenever those things do happen. Our staff kind of suffers from an inpatient standpoint whenever it does from doctors, to nurses, respiratory therapy, laboratory. It really kind of shows what kind of staff we have here. Little to no griping. People just step up and do what they are asked to do. We had multiple staff members that stayed the night here whenever, just to be able to take away the risk of not being able to get back. I did take a point of privilege and got everyone who stayed a little gift. Our staff always kind of steps up whenever these things happen and they certainly did yet again. That’s it for the Administrative Report.   XII. Medical Staff Recommendations – February Medical Staff Recommendations were presented by Dakota Robinson for Board approval.  MEDICAL STAFF APPOINTMENTS:  None.   MEDICAL STAFF REAPPOINTMENT:  1) Kevin McDonnell, M.D. – Requests Courtesy Privileges in the field of Radiology for the period of February 28, 2024 through February 28, 2026.  2) Sandra Willis Curry M.D. – Requests Courtesy Privileges in the field of Radiology for the period of February 28, 2024 through February 28, 2026.  ADVANCE PRACTICE PROFESSIONALS APPOINTMENTS/REAPPOINTMENT:  None.   EXTENSION REQUEST: None.    VOLUNTARY RESIGNATIONS:  None.   David Norman asked if there was any discussion. There was none. David Norman said I would entertain a motion and a second to approve the Medical Staff recommendations.  Brenda Smith made a motion to approve the (2) Medical Staff reappointments. Jennifer Fant seconded the motion.  The vote: Yeas: David Norman, Kenneth Cochran, Jennifer Fant, Mary Irvin, Michael Nation, Brenda Smith.   Nays: None.  Absent: Robert Green, Thomas Tebbe. Abstain: None.  The vote was unanimous in favor to approve the January Medical Staff Recommendations as presented.   XIII. Executive Session – David Norman stated we need to enter into a brief Executive Session for the purpose of Strategic Planning. I would entertain a motion and a second. Michael Nation made a motion to enter into Executive Session. Kenneth Cochran seconded the motion. The vote: Yeas: David Norman, Kenneth Cochran, Jennifer Fant, Mary Irvin, Michael Nation, Brenda Smith.   Nays: None.  Absent: Robert Green, Thomas Tebbe. Abstain: None.  The vote was unanimous in favor to enter into Executive Session. The Executive Session was entered into. No action was taken during the Executive Session. Jennifer Fant made a motion to enter back into regular session. Brenda Smith seconded the motion. The vote: Yeas: David Norman, Kenneth Cochran, Jennifer Fant, Mary Irvin, Michael Nation, Brenda Smith.   Nays: None.  Absent: Robert Green, Thomas Tebbe. Abstain: None.  The motion passed by unanimous vote to enter back into regular session. David Norman stated we are now back in our regular Board session.  XIV. Adjourn – There being no further business David Norman said I would entertain a motion to adjourn.  Jennifer Fant made a motion to adjourn.  Michael Nation seconded the motion. The vote: Yeas: David Norman, Kenneth Cochran, Jennifer Fant, Mary Irvin, Michael Nation, Brenda Smith.   Nays: None.  Absent: Robert Green, Thomas Tebbe. Abstain: None.  The vote was unanimous in favor to adjourn the meeting. The meeting adjourned at 5:18: p.m.

 

 

 

North Caddo Hospital Service District

North Caddo Medical Center

Vivian, Louisiana

 

 

 

________________________________

David C. Jones, Secretary

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