North Caddo Medical Center
BOARD MEETING: Regular Meeting DATE: August 22, 2023 MEMBERS PRESENT:David Norman, Kenneth Cochran, Jennifer Fant, Michael W. Nation, Sr., Brenda Smith, Pat White. MEMBERS ABSENT: Robert T. Green Jr., (arrived at 4:02 p.m.) Ronnie Festavan, Mary Irvin. TIME CALLED TO ORDER: 4:00 p.m. OTHERS PRESENT: David Jones, CEO, Dr. John Woods, Chief of Staff, Drew Burnham, Attorney, Dakota Robinson, CFO, Brent Leonard, NCMC Controller, Stacy Alexander, Chief Nursing Officer/Foundation Vice-Chair, Kourtney Tyson, Foundation Director, Mary Coil, Marketing Director, Britney Stringham, Administrative Assistant LOCATION: NCMC Café Board Chair: David Norman SECRETARY: David Jones I. CALLED TO ORDER – David Norman, Board Chair, called the meeting to order at 4:00 p.m. II. Invocation and Pledge of Allegiance – Michael Nation offered the Invocation and Jennifer Fant led the group in the Pledge of Allegiance. III. Approval / Amend Agenda – David Norman stated we need a motion and a second to approve or amend the agenda. (Robert Green arrived at 4:02 p.m.) Brenda Smith made a motion to approve the agenda as presented. Jennifer Fant seconded the motion. There was no discussion. The vote: Yeas: David Norman, Kenneth Cochran, Michael Nation, Pat White, Robert Green, Brenda Smith, Jennifer Fant. Nays: None. Absent: Ronnie Festavan, Mary Irvin. Abstained: None. The vote was unanimous in favor. IV. Community Comments – David Norman, Board Chair stated there was no one present requesting to make community comments. V. Minutes – Regular Meeting July 21, 2023 – David Norman stated we need a motion and a second to approve the minutes with discussion, if any, to follow. Robert Green made a motion to approve the minutes of July 22, 2023 as presented. Brenda Smith seconded the motion. There was no discussion or corrections noted. The vote: Yeas: David Norman, Kenneth Cochran, Michael Nation, Pat White, Robert Green, Brenda Smith, Jennifer Fant. Nays: None. Absent: Ronnie Festavan, Mary Irvin. Abstained: None. The vote was unanimous in favor. VI. Foundation Report – Kourtney Tyson, Foundation Director, stated we are getting ready for Christmas events. We are going to be doing our Christmas Bizarre auction again this year. We will also be doing a Christmas Bingo night this year. That will be the last week in November at the Oil City Rotary Club. We are getting ready to start selling tickets for that. We’re excited and we have a lot going on. VII. Chief of Staff Report – Dr. Woods brought two new Residents to the meeting to meet the Board members. Their names are Dr. Sara Pettinelli, a second year Resident and Dr. Jacques Villien, a third year Resident. Dr. Pettinelli and Dr. Villien each introduced themselves and gave a brief bio about themselves. The Board welcomed them and thanked them for taking time to come to the meeting. VIII. Old Business – 1) Update Building Projects: David Jones stated the Benton Clinic, we’re looking at getting final approval for the new section on Thursday.We do have some updates on South Bossier that we will be talking about later. The Medical Arts Building, i.e., the old clinic across the street, that project tentatively is set to start on Monday, unless we’ve heard from something negative from USDA. We’ve got an update on the Pharmacy building later on as well. IX. Review July 2023 Statistics and Financials – 1) Statistics: Brent Leonard, NCMC Controller, gave a review of statistics for the month of July, the first month of the new fiscal year. Discussion followed. 2) Financials: Dakota Robinson, CFO, gave a financial review for July 2023. This is the new fiscal year. The Days Cash on Hand increased by 5%. Our monthly Contractual Adjustments were low. The Budgeted numbers are in range. Clinic numbers were slightly down attributed to several providers taking vacation. There were no questions or comments. David Norman said if there are no questions or discussion I would entertain a motion and a second to approve the Statistical and Financial reports as presented. Kenneth Cochran made a motion to approve the Statistical and Financial reports as presented. Pat White seconded the motion. The vote: Yeas: David Norman, Kenneth Cochran, Michael Nation, Pat White, Robert Green, Brenda Smith, Jennifer Fant. Nays: None. Absent: Ronnie Festavan, Mary Irvin. Abstained: None. The vote was unanimous in favor to approve the Statistical and Financial Reports as presented. X. New Business – 1) Approval of South Bossier Concrete Bid – David Jones, CEO, said we had this on the agenda for the last meeting. We opened up the initial round of bids right before the meeting. We only had one bid and it was rejected due to the amount being almost triple what our engineering estimate was for the cost of the project. We put it out for bid again. This time we had five bidders. We opened them up this morning. The low bidder was Daren Bailey, Incorporated, to do the sewage and water works for the temporary building in South Bossier and the permanent parking lot that will be used for the temporary clinic and the permanent clinic whenever it is built. I will need a motion and a second. Brenda Smith made a motion to approve the low bid submitted by Daren Bailey, Incorporated for the work noted by David Jones. Robert Green seconded the motion. The vote: Yeas: David Norman, Kenneth Cochran, Michael Nation, Pat White, Robert Green, Brenda Smith, Jennifer Fant. Nays: None. Absent: Ronnie Festavan, Mary Irvin. Abstained: None. The vote was unanimous in favor to approve the low bid submitted by Daren Bailey, Incorporated. Kenneth Cochran said I have just one question. You said it will have a permanent parking lot. David Jones replied yes. Kenneth Cochran said we won’t have an interim asphalt this time. David Jones replied no it will be a permanent parking lot, then once the permanent building is built, it will be attached to the parking lot. It’s designed for the permanent building but it’s also designed in mind for the temporary building that will be attached as well. It’s a dual function parking lot. Kenneth Cochran said that’s good. 2) Community Rx Blanchard – David Jones stated we opened up bids for the Pharmacy in Blanchard. Again, we had five bidders for it. The low bid was Testament Construction Services, which is the construction company currently doing our Benton project. I need a motion and a second and I will answer any questions beyond that. Robert Green made a motion to approve the low bid submitted by Testament Construction Services for the Pharmacy in Blanchard. Pat White seconded the motion. There was no discussion. The vote: Yeas: David Norman, Kenneth Cochran, Michael Nation, Pat White, Robert Green, Brenda Smith, Jennifer Fant. Nays: None. Absent: Ronnie Festavan, Mary Irvin. Abstained: None. The vote was unanimous in favor to approve the low bid for the Pharmacy in Blanchard submitted by Testament Construction Services. 3) CT Upgrade – David Jones said our third item under new business is also an expenditure. Our CT can perform standard CT exams but to do anything else we’ll need software upgrades. We have an opportunity to do an upgrade on our current unit that will allow us to do lung cancer screening CT’s. It is in the amount of $59,197.60. Dr. Woods said the United States Preventive Task Force put out a recommendation and this is a part of it. David Jones said we have somewhere to the tune of between two and four hundred patients that would fit the criteria that would do this yearly. That’s just the ones in our data base. Which projects to have it paid for in five months. David Norman said I would entertain a motion to approve the upgrade for our CT unit. Michael Nation made a motion to approve the CT Upgrade quote of $59,197.60 as presented by David Jones. Robert Green seconded the motion. There was no discussion. The vote: Yeas: David Norman, Kenneth Cochran, Michael Nation, Pat White, Robert Green, Brenda Smith, Jennifer Fant. Nays: None. Absent: Ronnie Festavan, Mary Irvin. Abstained: None. The vote was unanimous in favor to approve the CT Upgrade. XI. Administrative Report – David Jones stated I attended the LHA Board Meeting/Summer Conference at the end of July. The attendance progressively has gotten better and better over the past five years. It has been a pleasure serving on the Board. We do have a national conference coming up. I believe we have some information that will be emailed out in the morning on that conference. It’s in Kansas City in late September. The agenda on that one looks outstanding. It’s actually two conferences in one – The National Rural Health Clinic Conference and the National Critical Access Hospital Conference. The agenda looks very big but there are some very good things on the agenda. If any of the Board members would like to attend please let me know and we will get you signed up. We do have a small contingent from the hospital going there. XII. Medical Staff Recommendations – August 2023 Medical Staff Recommendations were presented by Dakota Robinson for Board approval. MEDICAL STAFF APPOINTMENTS: 1) Sergy Lemeshko, M.D. – Requests Provisional Privileges in the field of Radiology for the period of August 22, 2023 through August 31, 2024. 2) Lewis Scott, DDS – Requests Active Privileges in the field of Dentistry for the period of August 22, 2023 through August 31, 2024. MEDICAL STAFF REAPPOINTMENT: 1) Maryellyn Gilfeather, M.D. – Requests Courtesy Privileges in the field of Radiology for the period of August 22, 2023 through August 31, 2025. 2) Chase Herrera, M.D. – Requests Active Privileges in the field of Family Medicine for the period of August 22, 2023 through November 30, 2024. 3) James Price, M.D. – Requests Courtesy Privileges in the field of Radiology for the period of August 22, 2023 through August 31, 2025. 4) Ravinder Sohal, M.D. – Requests Courtesy Privileges in the field of Radiology for the period of August 22, 2023 through August 22, 2024. 5) Kurtis Tedesco, M.D. – Requests Courtesy Privileges in the field of Radiology for the period of August 22, 2023 through August 31, 2025. 6) Gregory Wellman, M.D. – Requests Courtesy Privileges in the field of Pathology for the period of August 22, 2023 through August 31, 2025. 7) Ioannis Papayannis, M.D. – Requests Courtesy Privileges in the field of Gastroenterology for the period of August 22, 2023 through June 30, 2025. ADVANCE PRACTICE PROFESSIONALS APPOINTMENTS/REAPPOINTMENT: None. EXTENSION REQUEST: None. VOLUNTARY RESIGNATIONS: 1) Mark Cimino, M.D. – Voluntary resigns his Privileges in Emergency Medicine effective July 31, 2023. David Norman said I would entertain a motion and a second to approve the Medical Staff recommendations. Jennifer Fant made a motion to approve the (2) Medical Staff Appointments, (7) Medical Staff Reappointments and (1) Voluntary Resignation. Robert Green seconded the motion. The vote: Yeas: David Norman, Kenneth Cochran, Michael Nation, Pat White, Robert Green, Brenda Smith, Jennifer Fant. Nays: None. Absent: Ronnie Festavan, Mary Irvin. Abstained: None. The vote was unanimous in favor to approve the Medical Staff recommendations as presented. XIII. Executive Session: David Norman stated we do not have a need to enter into Executive Session for discussion. XIV. Adjourn – There being no further business David Norman said I would entertain a motion to adjourn. Robert Green made a motion to adjourn. Brenda Smith seconded the motion. The vote: Yeas: David Norman, Kenneth Cochran, Michael Nation, Pat White, Robert Green, Brenda Smith, Jennifer Fant. Nays: None. Absent: Ronnie Festavan, Mary Irvin. Abstained: None. The vote was unanimous in favor to adjourn the meeting. The meeting adjourned at 4:43 p.m.
North Caddo Hospital Service District
North Caddo Medical Center
Vivian, Louisiana
Reg Bd Mtg 08/22/2023